EVEXAAGENT
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Events · Guests · Logistics · AI

Every guest.
One link.
Zero chaos.

EVEXA Agent runs the whole guest side of a wedding or event: RSVP, pickups, rooms, seating, check-in, and an AI agent that talks to guests for you. Everything in one place, live.

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3 languages0 apps for guests to installUpdates live
YOU ARE INVITEDRahul & Priya9 – 11 December · Udaipur
Will you come?Yes · 3
SangeetYes
PickupArranged
RoomRequested
Save my reply
✈ 6E 245Lands 14:30 · pickup set
Rina · Kabir · Amit3 people · Jain, veg
Gate passTable 7
HOTEL TAJ3029 – 11 Dec
01

The invite lands

Each guest gets their own private link on WhatsApp. No app to install, no login, in English, Hindi or Gujarati.

02

One tap to reply

Yes, No or Maybe. Who is coming, what they eat, which functions they will attend. A few taps, saved.

03

Travel, handled

Flight or train details in, pickup created automatically. Drivers get a link, guests see live status.

04

Scan at the gate

The guest shows the pass on their phone. One scan: welcome, table number, head count. Done.

05

The key is waiting

Rooms are given by your team and the guest sees hotel, room and dates on their own page.

06

Your team sees it all, live

Every reply, pickup, check-in and room, updating by itself. Nothing to refresh, nothing to chase.

01 · The invite lands

Each guest gets their own private link on WhatsApp. No app to install, no login, in English, Hindi or Gujarati.

02 · One tap to reply

Yes, No or Maybe. Who is coming, what they eat, which functions they will attend. A few taps, saved.

03 · Travel, handled

Flight or train details in, pickup created automatically. Drivers get a link, guests see live status.

04 · Scan at the gate

The guest shows the pass on their phone. One scan: welcome, table number, head count. Done.

05 · The key is waiting

Rooms are given by your team and the guest sees hotel, room and dates on their own page.

06 · Your team sees it all, live

Every reply, pickup, check-in and room, updating by itself. Nothing to refresh, nothing to chase.

See it in two minutes

Watch how a whole event runs on one link.

From the invitation to the gate: replies, pickups, rooms, check-in and the live team view.

Example event. Names and numbers in the video are made up.

The real thing

This is what your team actually uses.

Real screens from the product, filled with a made-up demo wedding.

evexa agent · overview
Overview screen of EVEXA AgentGuests screen of EVEXA AgentLogistics screen of EVEXA AgentStay & rooms screen of EVEXA AgentSeating screen of EVEXA AgentCheck-in screen of EVEXA AgentReports screen of EVEXA AgentAgent screen of EVEXA Agent
Everything at a glanceReplies, travel, pickups, check-ins and what needs a person, on one screen.
What your guests see

A private page, in their own language.

Program, reply form, food, travel, room and pass, on one page that opens from a link. It looks beautiful on any phone.

Guest invitation page in English
Guest invitation page in Hindi

Screenshots from a demo event with made-up guests.

Everything in one system

One guest. One record. No syncing.

RSVP, travel, stay and check-in all live on the same guest, so nothing gets copied between sheets and nothing goes out of date.

RSVP that guests actually finish

Yes, No or Maybe. Everyone coming, with names, food and allergies. Replies for each function. Deadlines. In English, Hindi and Gujarati.

An agent that asks only what is missing

It reads back everything and saves only after the guest says yes. If it cannot help, a person is told.

Stay & rooms

Hotels, rooms and beds. Guests ask, your team gives, a rooming list prints.

Pickups without the phone calls

Jobs appear by themselves from travel details. Assign drivers and vehicles, track live status, share an offline-ready driver link.

Gate, passes and seating

A QR pass for every guest, a scanner for your team, a live arrivals screen, tables with capacity, printable name badges.

Reports in a click

Catering counts, arrivals, rooming list, seating chart. PDF and Excel.

Announcements & invites

Update everyone, or just one group, with ready-made WhatsApp messages and email.

Tasks, vendors, budget

Who does what, who is paid how much, and where the money stands.

Your event website

A beautiful public page with the program and venue. Guest data never shows.

Live by itself

Pages update on their own while your team works. No refresh, no stale lists.

Speaks your guests’ language

English, Hindi and Gujarati.

Guests read the invitation, answer your questions and talk to the agent in the language they are comfortable with. Tamil is next.

You are invited.

Rahul & Priya's wedding · 9 – 11 December

The agent

Like a helpful cousin who never forgets to ask.

It collects the details your team needs, one friendly question at a time.

✓Reads it back before saving. Nothing is written until the guest says yes.
✓Never makes promises. It does not say a driver or room is fixed. Your team decides.
✓Knows when to hand over. Unusual questions go to a person, with the reason.
EVEXA assistantRahul & Priya’s wedding
Example conversation ·
Private by designEvery guest sees only their own page. Your team gets roles: owner, coordinator, logistics, viewer.
Nothing to installGuests use a link. Drivers use a link that even works offline.
Backed up every nightA full copy of your data is saved to private storage daily.
Live, not stalePages refresh on their own within seconds of any change.
Pricing

Shaped around your event.

Every event is different, so we quote per event, based on your guests and days. Tell us about yours and we will send a clear quote.

Wedding

One wedding, many functions

  • Guest list, RSVP and the agent
  • Pickups, rooms, seating, check-in
  • Your event website and reports
Get a quote

Private celebration

Birthdays, anniversaries, get-togethers

  • The same tools, sized to you
  • Invitations in three languages
  • Live team view on the day
Get a quote

Corporate & multi-event

Offsites, launches, several events at once

  • Several events under one team
  • Roles for coordinators and logistics
  • A walk-through and set-up with you
Get a quote
Why EVEXA Agent

Events run on trust. So does the software.

Guest lists in one place, travel in another, rooms in a third, and the real work done on phone calls. We built one system that holds the whole guest story, so your team spends the day with guests, not with spreadsheets.

Guests firstNo app, no login, no confusion. One link that speaks their language.
Your team stays in chargeThe agent collects details. People decide drivers, rooms and exceptions.
Private by defaultRoles for your team, private pages for guests, nightly backups.
Questions

Good to know.

Do my guests need to install an app?

No. Every guest gets a private link that opens in their phone's browser. Drivers get a link too, and it keeps working when the network drops.

Which languages does it support?

English, Hindi and Gujarati today, for the invitation page, the questions and the agent. Tamil is next.

Does the agent really talk to guests on WhatsApp?

Right now the agent chats on the web, and your team sends ready-made WhatsApp messages with one tap. Automatic WhatsApp and phone calls are coming soon, and they are the last pieces we connect.

Can the agent make mistakes?

It only asks questions from a fixed script, reads everything back, and saves only after the guest says yes. It never promises a driver or room. When it is unsure, it hands the guest to a person and tells your team why.

Who can see my guest data?

Your team, by role: owner, coordinator, logistics and viewer. Each guest sees only their own page. Documents like ID proofs are stored privately, and a full backup is saved every night.

Can I use it for something other than a wedding?

Yes. Weddings come first, and the same system fits private celebrations and corporate events. Tell us what you are planning.

What if I already have my guest list in Excel?

Import it. Upload your sheet, check the preview, and every guest gets their own link.

How do I get started?

Book a demo. We will walk you through it with your kind of event and set up your first one with you.

See it with your event

Planning an event? Let us show you.

Tell us a little about it and we will reach out to arrange a quick walk-through.

We only use this to contact you about the demo.

EVEXA Agent: one link for every guest